Live Event Audio Visual Guidelines

The aim of this document is to provide guidelines for AV vendors, production companies and in-house AV teams on what StageClip requires when receiving video content. 

Technical Specification

Footage Delivery

• Footage should be submitted directly to the StageClip Producer Platform.  You can assign an AV user who will be sent an upload link via email. AV users cannot access any other aspects of your Producer account.
• Ideally, the recording should be of a clean feed video with no graphics. StageClip will add lower thirds to the clips with graduates' names and any other subtitles you provide.
• If your ceremony is dual line or split screen, please be sure to submit separate video footage from the Stage Left and Stage Right camera feeds.  We cannot support split screen footage.
• If your ceremony will be available on a platform such as YouTube or Vimeo, you can simply enter the video stream URL into Producer after the ceremony has ended and our system will capture the video from there. See our article on Supported sites for uploading.

• Please let us know if you expect the footage to be submitted more than 24 hours after the ceremony takes place.

Suggestions on Best Practice

Sound

The announcer should be directly microphoned up to the camera, or at least to a mixing desk that the camera is receiving sound from. Capturing sound from speakers causes sound delays and poor quality.

Shot Angle

A multi-camera set-up tends to capture the moment best, due to the ability to best utilise the ceremony space e.g. the graduate can be captured walking up to receive their diploma and then their expression afterwards as they walk off stage. If only one camera exists, it’s best to have a camera angled around 45 degrees away from being directly inline with the stage. This way, the graduate can be seen approaching, as well as there still being a good view of the ceremony stage.

Examples